Privacy Policy

1. Who we are (data controller)

Qmunitas (UK) is a UK business (UK Registered VAT number 477213972).

Qmunitas is the data controller of:

• personal data you send us by email (including the brochure-site contact form, which opens a mailbox draft); and
• limited hosting logs generated to operate this website.

No Data Protection Officer is appointed for this notice. Privacy contact: inquiry@qmunitas.org only.

2. What this notice covers

This notice explains how we handle personal data when you visit the Qmunitas brochure website, email us, or use the contact form.

The Promise states our principles; this notice sets out the practical detail required under the UK GDPR and the Data Protection Act 2018.

We do not collect bank logins, payment-card data, transaction histories, or government identification numbers through the site.

3. Data we collect and sources

Brochure website

This website does not store contact-form fields on a server. The form opens a draft email on your device addressed to us. We only receive what you choose to send from your own mailbox.

Depending on how you interact with us, we may process:

• Identity and contact data — name, email address, and any organisation details you include in an email to us. Source: you, via your mailbox.
• Enquiry data — the content of your message and the service area you mention. Source: you.
• Technical data — limited server and security logs that may include IP address, browser type, date/time, and pages requested. Source: your browser / hosting platform.

We do not deliberately collect special category data through this site. Please do not send sensitive personal information in an enquiry unless it is necessary and you are content for us to process it to respond.

This brochure site does not offer visitor accounts or public sign-in. We do not invite Google, X, or any other identity provider. Any leftover technical route from the publishing platform redirects home and is not indexed. If an account is created in error, email us and we will delete any data we hold.

Typefaces are self-hosted on this domain; we do not load fonts from Google or other third-party font CDNs.

4. How we use personal data

• Reply to enquiries and arrange conversations.
• Operate and secure the brochure site.
• Meet legal / tax / accounting duties if we work together.
• Honour rights requests and keep the platform technically working (strictly necessary hosting cookies / similar storage).

We do not use enquiry content to train public AI models.

5. UK GDPR lawful bases

You may withdraw consent at any time (by emailing us). Withdrawal does not affect processing already lawfully carried out.

6. How we share

We do not sell, rent, or trade personal data. We do not share personal data with third parties for their marketing or profiling.

"Never share for their own purposes" does not mean we operate without infrastructure. Providers act as processors on our instructions — they are not free to use your data as their own product.

Processor categories actually used. Named processors on request via inquiry@qmunitas.org:

• website hosting and application delivery;
• email and mailbox services;
• domain and DNS.

A small platform credit on the brochure site may contact the hosting platform to check whether remixing is available. That request does not include enquiry content.

We do not use unnamed advertising networks, analytics suites, crash reporters, or financial-account aggregators.

7. Retention

• Enquiry emails — kept only as long as needed to respond and follow up, then deleted or anonymised, unless we enter a longer relationship. As a default, routine enquiry correspondence is reviewed for deletion within 24 months if no ongoing work has begun. The website contact form itself does not create a stored submission.
• Server and security logs — typically days to a few months, unless needed to investigate an incident.
• We do not keep personal data "just in case".

8. Protection

• Brochure site: served over HTTPS.

We do not claim ISO, SOC, or similar certifications in this notice.

9. International transfers

• Brochure-site infrastructure: some providers may process data outside the UK. Where that happens, we rely on appropriate safeguards recognised under UK data protection law (for example the UK International Data Transfer Agreement / Addendum, or an adequacy decision), or we will explain the basis if you ask.

10. Your rights and the ICO

Under UK GDPR you may have the right to:

• Access your personal data
• Rectify inaccurate data
• Erase data (in certain circumstances)
• Restrict or object to processing
• Data portability (where applicable)
• Withdraw consent at any time
• Lodge a complaint with the UK Information Commissioner's Office (ICO): https://ico.org.uk/

To exercise any right against Qmunitas, email inquiry@qmunitas.org. We will respond without undue delay and within one month, subject to identity verification where appropriate.

11. Children

The brochure site is aimed at organisations and professionals.

We do not knowingly collect personal data from children. If you believe a child has provided us data, contact us and we will delete it promptly.

12. Cookies and similar technologies

This marketing site is designed to be light. Typefaces are self-hosted; we do not load fonts from Google or other third-party font CDNs, and we do not run third-party advertising trackers. Hosting and delivery infrastructure may set strictly necessary technical cookies or similar storage for security, load balancing, or session integrity.

A small platform credit on the site may contact the hosting platform to check whether remixing is available. That request does not include the content of any enquiry you write.

If we introduce non-essential cookies (for example analytics), we will update this notice and provide a clear choice before any non-essential cookies are set.

13. Court orders and government demands

We will not volunteer your data for fishing expeditions. In the unlikely event that we are ever compelled by law (for example, a court order), we will disclose only what the law strictly requires, seek to narrow the demand, and notify you unless legally prohibited. That is a legal duty, not a marketing guarantee.

14. Changes to this notice

We may update this page to reflect legal or operational changes. The date at the top of this notice shows the latest revision. Material changes will be reflected here; continued use of the site after updates constitutes notice of the revised text for website visitors. Ongoing clients will be informed of material changes that affect them where required.

15. How to contact us

Privacy enquiries: inquiry@qmunitas.org

Qmunitas — Human First. Private means never shared for others' purposes. Ever.

In the true Spirit of solidarity. Mixing Quantum + Communitas at the intersection of Science · Technology · Economics · Philosophy · Psychology · Ecology.

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